Compliance & Accreditations
We work closely with the security industry’s governing and accreditation bodies to uphold national and international best standards. We fully adhere to and are 100% compliant with the legal framework underpinned by the Private Industry Security Act 2001.
Our close protection services reflect the standards required in the British Standards BS8507 – code of practice for close protection services.
Our recruitment and vetting processes also embrace BS7858, which sets a British Standard for vetting individuals who are to be employed in an environment where people’s security and safety are required. Our standards ensure that we conduct our business by the laws and regulations applicable to the markets and countries in which we operate.
Quality Policy
Sediqua has embedded quality policies and processes that ensure a consistent approach to the subjects crucial to our customers and staff. Recruitment, selection and vetting are high priorities. We select only the highest quality operatives and staff and ensure they have the appropriate vetting in line with British Standards. Our operations are underpinned by our Professional Standards and Code of Ethical Conduct Policy, which we rigorously impose.
Our appointed managers and leaders quality assurance operations to ensure we are continuously improving.
Our clients expect the highest levels of discretion, and our social media and online activity policy sets clear guidelines for our personnel regarding client confidentiality. We also ensure robust non-disclosure agreements to protect our clients’ privacy further.
We also put great importance on our operatives and staff maintaining high training, competence, and professional development levels.
Legal Accountability
We understand and acknowledge our duty to keep you safe and strive to put appropriate and scalable resources in place to manage risk. We will conduct due diligence on your behalf and discuss risk management, risk tolerance and residual risk ownership to find the best security solution to fit your needs. Legal accountability, ethical security operations, peace of mind, and moral conscience are behind our service delivery and decision-making.
Our Commitments Equal Opportunities
Whether our employees, contractors, or people we work with, we commit to providing equal opportunities to all. Every individual should have the chance to grow and progress. We take pride in promoting this view.
Our Commitments to the Environment and Sustainability
Our focus on innovation ensures that we are at the forefront of promoting sustainability within the security industry. We aim to deliver sustainability throughout our organisation, integrated into every business decision. We are setting targets to become more energy-efficient and reduce CO2 emissions. We aim to reduce waste from supply chain choices to internal waste at every stage.
Data Privacy, Protection & Security
Sediqua Strategies adheres to the laws and regulations surrounding data protection and privacy in the Data Protection Act 2018 and the General Data Protection Regulation (GDPR). In doing so, we ensure that we secure our assets and information to best practices and continually improve as technology and the attack surface advance.
Email Disclaimer
This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed.
If you have received an email in error, please notify the system manager. This message contains confidential information and is intended only for the individual named. If you are not the named addressee, you must take no action based upon this email, nor must you disseminate, distribute or copy this email. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system.
If you are not the intended recipient, you are notified that disclosing, copying, distributing, or taking any action based on the contents of this information is strictly prohibited. Any views or opinions expressed are solely those of the author and do not necessarily represent those of Sediqua Strategies.
Privacy Policy
Sediqua Strategies (“we”, “our”, “us”) takes your privacy very seriously. Please read this Privacy Policy carefully to see how Sediqua will treat the personal information that you provide to us either when using this website (the “Site”) or in other circumstances when we collect data from you (including via email). We will take reasonable care to secure your information and prevent unauthorised access or use. We process all information by applicable UK data protection legislation.
We may change this Privacy Policy occasionally, which will take effect once the revised Privacy Policy is available on this Site. Therefore, please refer to this Privacy Policy when you submit your personal information.
The Information You Provide
We may ask you to provide information to us or collect data from you on different occasions. The information you are asked to provide will vary depending on the reason for the collection. For example, certain information will be mandatory for purchasing goods or services from us.
Please note that if you choose to participate in any discussion forum on the Site, you may disclose personal information about yourself to other participants. If you do so, this is at your own risk.
How Sediqua Uses The Information
We will use your personal information:
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(i) to respond to your enquiry;
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(ii) to acknowledge any contribution that you may make;
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(iii) to send information to you;
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(iv) to fulfil any contract that we may enter into with you;
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(v) to send marketing information to you by the provisions set out below; or;
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(vi) for other reasonable purposes for which you have provided such information
If you become our customer by purchasing goods or services from us, we may send you further information related to your purchase by post or e-mail or contact you by telephone. We want to send you marketing information by post, e-mail, or SMS. By providing your information, you are agreeing to Sediqua contacting you in this manner to provide you with such marketing information according to the terms of this Privacy Policy.
If you wish to refrain from receiving any of the above information or be contacted by us by the above, please update your preferences online (where this facility is available) or write to the Data Protection Officer at the address below. If you contact us with your views or to make a general enquiry, we will circulate them internally for training and management purposes. We may also publish your opinions on this Site or in other media. If you want us to refrain from doing this, please let us know when you submit your ideas. We may aggregate the information you send us with other data (so that you cannot be identified from that data), use that aggregated data for administrative purposes, and share it with others.
Sharing Information
We will share your information with our affiliates and third-party service providers if necessary or reasonably required for any of the above purposes. Such third-party service providers are not entitled to use your information. Some of these third parties may be located outside of the United Kingdom, including in countries where data protection laws might not exist or be of a lower standard than the EU.
Protection of Information
We are committed to protecting your privacy and implementing various security measures for processing and transferring personal data. However, the nature of the Internet is such that the data may, in some circumstances, flow over networks without total security measures and could be accessible to unauthorised persons.
Cookies
When you visit the Site, we may collect, process and use information about you, which may not personally identify you but may help improve the Site's operation. Such information may be collected through “traffic data” and may entail the use of “cookies”, “IP Addresses”, or other numeric codes used to identify your computer. You can delete cookies or configure your computer to reject them, although this may remove the Site’s ability to manage individual sessions.
Links
This Site may contain links to other sites. Please be aware that we are not responsible for the privacy practices of these sites. We encourage our users to be aware when they leave this Site and to read the privacy statements applicable to those sites. This privacy policy does not apply to information collected on third-party sites.
Your Right to Access the Information
You can access Sediqua’s information about you by the Data Protection Act 1998. To do this, please make a written application to the Data Protection Officer at the address provided below. Sediqua may require you to verify your identity to provide a copy of its information. Please note that in certain circumstances, Sediqua may withhold access to your information where it has the right to do so under current data protection legislation.
Updating Your Information
If there is a change to your personal information, for example, your contact details, please let us know of this by updating your details online (where this facility is available) or writing to the Data Protection Officer at the address provided below so that we can keep your information up to date and accurate.
Contact Us
If you have any queries about this Privacy Policy, wish to stop being contacted by Sediqua, or want to access or update your information, please email info@sediquastrategies.com
DATA PROTECTION POLICY
A) INTRODUCTION
We may have to collect and use information about people we work with. This personal information must be handled and dealt with appropriately. However, it is collected, recorded and used, whether on paper, in computer records or recorded by any other means.
We regard the lawful and correct treatment of personal information as very important to our successful operation and maintaining confidence between us and those with whom we conduct business. We will ensure that we treat personal information lawfully and correctly.
To this end, we fully endorse and adhere to the General Data Protection Regulation (GDPR) principles.
This policy applies to processing personal data in our manual and electronic records in connection with our human resources function, as described below. It also covers our response to any data breach and other rights under the GDPR.
This policy applies to the personal data of job applicants, existing and former employees, apprentices, volunteers, placement students, workers and self-employed contractors. These are referred to in this policy as relevant individuals.
B) DEFINITIONS
“Personal data” relates to an identifiable person who can be directly or indirectly identified from that information, for example, a person’s name, identification number, location, or online identifier. It can also include pseudonymised data.
“Special categories of personal data” relate to an individual’s health, sex life, sexual orientation, race, ethnic origin, political opinion, religion, and trade union membership. It also includes genetic and biometric data (where used for ID purposes).
“Criminal offence data” relates to an individual’s criminal convictions and offences.
“Data processing” is any operation or set of operations which is performed on personal data or stages of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
C) DATA PROTECTION PRINCIPLES
Under GDPR, all personal data we obtain and hold must be processed according to a set of core principles. By these principles, we will ensure that:
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processing will be fair, lawful and transparent
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data be collected for specific, explicit, and legitimate purposes
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data collected will be adequate, relevant and limited to what is necessary for processing
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Data will be kept accurate and up to date. Data which is found to be inaccurate will be rectified or erased without delay
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data is not kept for longer than is necessary for its given purpose
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data will be processed in a manner that ensures appropriate security of personal data, including protection against unauthorised or unlawful processing, accidental loss, destruction or damage by using appropriate technical or organisation measures
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we will comply with the relevant GDPR procedures for international transfer of personal data
D) TYPES OF DATA HELD
We keep several categories of personal data on our employees and contractors to carry out effective and efficient processes. We keep this data in a personnel file relating to each employee, and we also hold the data within our computer systems, for example, our holiday booking system.
Specifically, we hold the following types of data:
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Personal details such as name, address, phone numbers
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information gathered via the recruitment process, such as that entered into a CV or included in a CV cover letter, references from former employers, details on your education and employment history, etc
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Further information relating to pay administration, such as National Insurance numbers, bank account details and tax codes
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medical or health information
Information relating to your employment with us, including:
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job title and job descriptions
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your salary
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your more comprehensive terms and conditions of employment
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details of formal and informal proceedings involving you, such as letters of concern, disciplinary and grievance proceedings, your annual leave records, appraisal and performance information
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internal and external training modules undertaken
All of the above information is required for our processing activities. More information on those processing activities is included in our privacy notice for employees, which is available from your manager.
E) EMPLOYEE RIGHTS
You have the following rights about the personal data we hold on you:
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The right to be informed about the data we hold on you and what we do with it;
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The right of access to the data we hold on you. More information on this can be found in the section headed “Access to Data” below and in our separate policy on Subject Access Requests”;
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the right for any inaccuracies in the data we hold on you. However, they come to light to be corrected. This is also known as ‘rectification’;
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the right to have data deleted in certain circumstances. This is also known as ‘erasure’;
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the right to restrict the processing of the data;
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the right to transfer the data we hold on you to another party. This is also known as ‘portability’;
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the right to object to the inclusion of any information;
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the right to regulate any automated decision-making and profiling of personal data.
More information can be found on each of these rights in our separate policy on employee rights under GDPR.
F) RESPONSIBILITIES
To protect the personal data of relevant individuals, those within our business who must process data as part of their role have been made aware of our policies on data protection.
We have appointed employees responsible for reviewing and auditing our data protection systems.
G) LAWFUL BASES OF PROCESSING
We acknowledge that processing may only be carried out where a lawful basis exists, and we have assigned a lawful basis against each processing activity. Where no other lawful basis applies, we may seek to rely on the employee’s consent to process data.
However, we recognise the high standard attached to its use. We understand that consent must be freely given, specific, informed, and unambiguous. Where support is to be sought, we will do so on a particular and individual basis where appropriate. Employees will be given clear instructions on the desired processing activity, informed of the consequences of their consent and an explicit right to withdraw consent at any time.
H) ACCESS TO DATA
As stated above, employees have a right to access the personal data that we hold on them. To exercise this right, employees should make a Subject Access Request. We will comply with the request without delay and within one month unless, by legislation, we decide that an extension is required. Those who make a request will be informed of any decision to extend the time limit.
No charge will be made for complying with a request unless the request is manifestly unfounded, excessive or repetitive or unless a request is made for duplicate copies to be provided to parties other than the employee making the request. In these circumstances, a reasonable charge will be applied.
Further information on making a subject access request is contained in our Subject Access Request policy.
I) DATA DISCLOSURES
The Company may be required to disclose certain data/information to any person. The circumstances leading to such disclosures include:
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any employee benefits operated by third parties;
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disabled individuals – whether any reasonable adjustments are required to assist them at work;
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individuals’ health data – to comply with health and safety or occupational health obligations towards the employee;
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for Statutory Sick Pay purposes;
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HR management and administration – to consider how an individual’s health affects their ability to do their job;
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the smooth operation of any employee insurance policies or pension plans;
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to assist law enforcement or relevant authority in preventing or detecting crime, prosecuting offenders, or assessing or collecting any tax or duty.
These disclosures will only be made when strictly necessary for the purpose.
J) DATA SECURITY
All our employees know that hard copy personal information should be kept in a locked filing cabinet, drawer, or safe.
Employees know their roles and responsibilities when their part involves data processing. All employees are instructed to securely store confidential files or written information so that they are only accessed by people who have a need and a right to access them and to ensure that screen locks are implemented on all PCs, laptops, etc., when unattended. No confidential files or written information are to be left where unauthorised people can read them. Where data is computerised, it should be coded, encrypted or password-protected on a local hard drive and a network drive regularly backed up. If a copy is kept on removable storage media, it must be kept in a locked filing cabinet, drawer, or safe.
Employees must always use the passwords provided to access the computer system and not abuse them by passing them on to people who should not have them. Personal data relating to employees should only be kept or transported on laptops, USB sticks, or similar devices if prior authorisation has been received. Where personal data is recorded on any such device, it should be protected by:
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They are ensuring that data is recorded on such devices only where necessary.
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Using an encrypted system — a folder should be created to store the files that need extra protection, and all files created or moved to this folder should be automatically encrypted.
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They ensure that laptops or USB drives are kept from being stolen.
Failure to follow the Company’s rules on data security may be dealt with via the Company’s disciplinary procedure. Appropriate sanctions include dismissal with or without notice, dependent on the severity of the failure.
K) THIRD PARTY PROCESSING
Where we engage third parties to process data on our behalf, we will ensure, via a data processing agreement with the third party, that the third party takes such measures to maintain the Company’s commitment to protecting data.
L) INTERNATIONAL DATA TRANSFERS
The Company may be required to transfer personal data to a country/countries outside of the EEA. Transfers may occur because (provide details on why transfer must be taken home). Where this happens, the following safeguards are adopted (insert details, e.g., binding corporate rules/standard data protection clauses/compliance with an approved code of practice).
M) REQUIREMENT TO NOTIFY BREACHES
All data breaches will be recorded on our Data Breach Register. Where legally required, we will report a violation to the Information Commissioner within 72 hours of discovery. In addition, where legally required, we will inform the individual whose data was subject to breach.
More information on breach notification is available in our Breach Notification policy.
N) TRAINING
New employees must read and understand the policies on data protection as part of their induction.
All employees receive training covering basic information about confidentiality, data protection and the actions to take upon identifying a potential data breach. The company's nominated data controller/auditors/protection officers are trained appropriately under the GDPR.
All employees who need to use the computer system are trained to protect individuals’ private data, to ensure data security, and to understand the consequences to them as individuals and the Company of any potential lapses and breaches of the Company’s policies and procedures.
O) RECORDS
The Company keeps records of its processing activities, including the purpose for the processing and retention periods, in its HR Data Record.
These records will be kept up to date to reflect current processing activities.
P) DATA PROTECTION COMPLIANCE
Our appointed compliance officer in respect of our data protection activities is:
Lloyd Jameson C – Sediqua Strategies Ltd
Email: info@sediquastrategies.com